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Profile Management

Your faculty profile showcases your academic identity within PBS Knowledge and to the broader community.

Profile Components​

Basic Information​

Synced from Dartmouth records:

  • Name - Official name from HR
  • Title - Academic title (Professor, Assistant Professor, etc.)
  • Email - Dartmouth email address
  • Phone - Office phone number
  • Office - Building and room number
  • Department - Primary department affiliation

Editable Fields​

You can customize:

  • Biography - Your research focus and background
  • Research Interests - Keywords describing your work
  • Personal Website - Link to your lab or personal site
  • Profile Photo - Upload a professional headshot

External Identifiers​

Link your accounts for publication sync:

  • ORCID - Unique researcher identifier
  • Google Scholar - Google Scholar profile ID
  • OpenAlex ID - OpenAlex author identifier
  • Scopus ID - Elsevier Scopus author ID

Editing Your Profile​

Accessing Profile Edit​

  1. Click your name in the top navigation
  2. Select Edit Profile
  3. Or navigate to Profile → Edit

Updating Biography​

  1. Find the Biography section
  2. Click Edit
  3. Write in rich text format
  4. Use markdown for formatting:
    • **bold** for emphasis
    • - item for bullet lists
    • [link](url) for hyperlinks
  5. Click Save

Adding Research Interests​

  1. Find the Research Interests section
  2. Click Add Interest
  3. Start typing to see suggestions
  4. Select existing terms or create new ones
  5. Add up to 10 interests

Uploading a Photo​

  1. Click the camera icon on your profile image
  2. Select an image file (JPG, PNG)
  3. Crop to square format
  4. Click Upload

Requirements:

  • Minimum 200x200 pixels
  • Maximum 5MB file size
  • Professional headshot recommended

Linking External IDs​

Linking your ORCID and other identifiers:

  • Enables automatic publication import
  • Reduces duplicate author entries
  • Improves citation tracking
  • Connects your work across platforms

Adding ORCID​

  1. Go to Profile → External IDs
  2. Click Link ORCID
  3. You'll be redirected to ORCID
  4. Sign in and authorize PBS Knowledge
  5. Your ORCID is automatically linked

Adding Google Scholar​

  1. Find your Google Scholar profile
  2. Copy the ID from the URL (e.g., citations?user=XXXXXX)
  3. Enter in the Google Scholar ID field
  4. Click Verify

Adding OpenAlex​

  1. Search for yourself on OpenAlex
  2. Copy the author ID (e.g., A1234567890)
  3. Enter in the OpenAlex ID field
  4. Publications will begin syncing

Profile Visibility​

Public Information​

The following appears on your public profile:

  • Name and title
  • Biography
  • Research interests
  • Publications
  • Lab affiliations

Private Information​

The following is internal only:

  • Phone number
  • Office location (optional to show)
  • Email (optional to show)
  • Student advisee lists

Privacy Settings​

Control visibility in Profile → Privacy:

  • Toggle email visibility
  • Toggle phone visibility
  • Toggle office visibility
  • Control publication display

Verification Status​

Profile Verification​

Verified profiles display:

  • A checkmark badge
  • Confirmed Dartmouth affiliation
  • Linked official email

How to Verify​

Verification is automatic when:

  • You sign in with Dartmouth SSO
  • Your email matches Dartmouth records
  • You're in the faculty directory

Syncing with Dartmouth​

Automatic Updates​

These fields sync automatically:

  • Official name
  • Academic title
  • Department affiliation
  • Contact information

Sync Schedule​

  • Full sync runs daily at 2 AM
  • Changes appear within 24 hours
  • Manual refresh available in settings

Override Requests​

To update synced information:

  1. Contact HR/Registrar for official changes
  2. Or request a display override
  3. Overrides are noted in the system

Best Practices​

Writing Your Biography​

Tips for an effective biography:

  • Lead with your research focus
  • Include 2-3 sentences on methodology
  • Mention key findings or contributions
  • Keep it under 300 words
  • Update annually

Choosing Research Interests​

  • Use specific, searchable terms
  • Balance broad and narrow keywords
  • Align with publication keywords
  • Enable discoverability

Photo Guidelines​

  • Use a recent, professional photo
  • Neutral background preferred
  • Face should be clearly visible
  • Consistent with other professional profiles

Troubleshooting​

Profile Not Updating​

  1. Try signing out and back in
  2. Clear browser cache
  3. Wait 24 hours for sync
  4. Contact support if issues persist
  1. Verify you're signed into the correct ORCID account
  2. Check that you authorized PBS Knowledge
  3. Try relinking from the profile settings

Photo Upload Failed​

  1. Check file size (max 5MB)
  2. Verify format (JPG or PNG)
  3. Try a different browser
  4. Resize image before uploading